How to Accept a Request for a Change of Station – ESS Utumishi

How to Accept a Request for a Change of Station

Follow these steps to accept a request for a change of station:

Click on ‘Accept Request’: To begin, click on the “Accept Request” button for the request you want to approve.

Fill Out the Form: A form will appear asking for specific information. Ensure you fill out all the required fields accurately.

Save the Information: After completing the form, click on the “Save” button to submit the information.

Confirmation Message: Once the request is successfully accepted, you will see a message saying “Accepted successfully.”

Check for CV Upload: If you have not uploaded your CV, a message will appear stating “CV not uploaded.”

Upload Your CV: To upload your CV, click on the “My CV” option and follow the instructions to upload the document.

Employees who have agreed to exchange workplaces should follow these steps:

• Once logged in, click on the “Exchange Request” option.
• Next, click on the “More Details” button. This will display the information of both employees involved in the exchange.
• Both employees should verify that their CVs are uploaded to the system. This is a necessary step for the request to be processed.
• Once you have confirmed the CV uploads, click on the “Submit Exchange Transfer Vacancy Request” button.
• You will be prompted to confirm your submission. Click “Yes, Submit” to proceed.
• After successful submission, you will see a message stating, “Transfer exchange vacancy request successfully submitted.”
• The exchange request will now await approval from both parties. You will need to wait for confirmation before the request is finalized.

How to Get Feedback from Employers and Continue the Transfer Process

To track the progress of your application and proceed with the transfer, follow these steps:

1. Access Your Transfer Application: First, click on the “Transfer” option. Then, select “Own Exchange Request” to view the details of your request.
2. View Accepted Exchange Request: Find the accepted exchange request and click on it. Then, click on “More Details” to view additional information.
3. Check for Employer Approval: If both employers have approved the exchange, you will see a button labeled “Initiate Transfer Out Exchange Request.” Click on this button to proceed.
4. Confirm the Request: A prompt will appear asking you to confirm your action. Click “Yes” to confirm. Once done, you will receive a message that says, “Transfer Out Exchange Request Initiated Successfully.”
5. Upload Transfer Attachments: Next, you will need to upload any required documents for transfer approval by the relevant authorities. To do this, go to the “Transfer” section and select “Transfer Request Attachments.”
6. Upload Files: Click “Upload” to upload the necessary files. Once uploaded, you will see a message confirming that the file has been uploaded successfully.
7. Submit the Application: After uploading the necessary attachments, click on the “Submit Request” button.
8. Confirm Submission: A prompt will appear asking you to confirm your submission. Click “Yes” to complete the process. You will then receive a message stating, “Transfer Request Submitted Successfully.”